For certain types of writing it is proper to use gender-specific words. For instance, the needs of your document may require you to use words such as police officer rather than policeman. Word's grammar checker can draw your attention to the most common gender-specific word uses.
1. Click Office Button / Word options at the bottom of the
status bar (Word 2007)
2. Go to Proofing section / When correcting spelling and grammar in Word
3. Check Mark grammar errors as you type box
5. Click on OK to save options / OK to close dialog box
Depending on which version of Word you are using, the grammar filter will alert you to spelling and grammatical errors first (if you have any) and then alert you to gender-specific words. At that time the first word fireman will be underlined in green ... right click and select firefighter ... the next word mailman will be highlighted in green ... right click and select mail carrier.
At first, the process seems time consuming. It is not. You will quickly get the benefit of using politically correct words and phrases.
Revised: July 05, 2012
Sr. Arlene Callahan
420 Main Street
Nashua, NH 03060-5086
Phone : 603.897.8660
E-mail : firstname.lastname@example.org