Administrative Assistant

Rivier University seeks a full-time, non-exempt Administrative Assistant to perform a variety of key operations, data, event and administrative support functions for the Office of Admissions. The candidate Must possess the ability and willingness to support the mission of the institution and the department in all daily activities.

Responsibilities

The Administrative Assistant will assist with events, including maintaining registration lists, preparing name tags and other event materials, and working at events as assigned. Applicants must be available for select evening and weekend events.  The successful candidate must possess the ability to assist with managing social media accounts including Facebook, Instagram, Twitter and others as assigned and update website content, utilizing a web-based content management system.  Schedule a variety of department meetings; coordinate set-up, technology needs, and catering; and prepare meeting materials.   The Administration Assistant must have the ability to work effectively, efficiently, and cooperatively as a member of the Admissions team.

Qualifications

The candidate must possess an Associate’s degree, bachelors is preferred, preferably in higher education or a combination of education and experience from which comparable knowledge and skills are required.  Prior event planning is a plus but not required. Proficient in Microsoft Office (Word, Excel, Powerpoint) and excellent data entry skills.  Experience managing a heavy volume in a deadline-driven environment, and the ability to manage multiple short and long-term deadlines critical.

Applications Instructions

The positions will remain open until filled. Review of applications will begin immediately and continue until the positions are filled.  

Applicants are asked to submit a cover letter, resume, and contact information of three (3) professional references to jobs@rivier.edu. References will not be contacted without the candidate’s prior authorization. 

For additional information about this opportunity, please review the comprehensive position profile. 

Rivier University is an Equal Opportunity Employer.

Rivier University does not discriminate on the basis of race, color, age, national origin, religion, sex, sexual orientation, genetic information, gender identity, pregnancy, disability, veteran, or marital status in admission or access to, treatment in or employment in its programs and activities, and Title IX requires that the University not discriminate on the bases stated above. The following persons have been designated to handle inquiries regarding Title IX and the nondiscrimination policies:

Director of Human Resources, Justine Caron, located in Molloy Hall, ext. 8210 while students may also contact Kurt Stimeling, Vice President for Student Affairs, located in Dion Center, ext. 8249.

Prospective employees are encouraged to review the University’s Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found here.

About Us

Rivier University has the advantage of a central New England location in a thriving small city less than 50 miles from metropolitan Boston. With a student population of 2,300 undergraduate and graduate students, the University is recognized for academic excellence, a strong liberal arts program, and professional career preparation in various fields.

Rivier University is dedicated to its mission of transforming hearts and minds to serve the world.  Rivier is guided by the faith heritage, intellectual tradition, and social teachings of the Roman Catholic Church. The faculty and staff are engaged in the education of the whole person in the context of an open and inclusive academic community that cultivates critical thought, sound judgment, and respect for all people.  We especially encourage candidates who are committed to enhancing the racial, ethnic, or cultural diversity of the University to apply.