Conference Services

Hosting Your Event

Planning a conference can be a complicated process. We've put together a list of steps to help you get started.

The First Steps

  • Select dates and alternative dates for your event.
  • Estimate attendance, including the number of people who will need overnight accomodations.
  • Determine meeting room needs.
    How many rooms will you need? How many people in each? 
  • Determine dining and catering needs.
  • Contact us.
  • Establish a preliminary budget.

The Next Steps

  • Draft a conference proposal and send it to us.
  • Review, sign and return your Rivier Conference Contract.
  • Send required deposits by dates indicated in your completed contract.
  • Provide a certificate of liability insurance. This must be on file with us prior to your event on campus. 

Six Weeks Before Your Event

  • Work with us to finalize your menu.
  • Determine times and locations for special events.
  • Make a list of your audio-visual and presentation needs and send them to your Conference Coordinator
  • Finalize your conference schedule and send a copy to your Conference Coordinator

Two Weeks Before Your Event

  • Confirm your classroom and meeting room needs
  • Confirm audio-visual requirements
  • Provide final counts for catering

We look forward to working with you!

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