Career Development

Portfolio/Resume

Portfolio Writing Guide 

A professional portfolio is a tangible collection of items (artifacts) that charts your professional growth and illustrates the best examples of your most relevant skills and experiences.  While a resume states what you can do, a portfolio enables you to demonstrate examples of your qualifications. The process of putting together your portfolio helps you to determine who you are, what you like to do, what you do best, and how you want to present yourself to your targeted audience. It is a valuable tool that you can use throughout your career to assess your professional development, interview effectively, negotiate job offers, prepare for performance appraisals, navigate career transitions, and track professional growth. Employers value proof of your qualifications.  Job seekers who use portfolios often receive more job offers at higher starting salaries! 

Creating a Portfolio 
Step 1: Collect items that showcase your skills and abilities in various skill areas.  At the end of each college semester or during each year of employment, collect and file evidence of activities, work, assignments, internships, accomplishments, special training and workshops.  Here are some examples of where you can draw these artifacts from: 
• Community/Club Activities 
• Classroom/College Experiences 
• Academic/Extracurricular Recognition 
• Special Interests/Life Experiences 
• Professional Memberships/Development 
• Special Skills/Certifications/Licensure 
• Work/Internship Related Skills 
• Service/Volunteer Work 

Step 2: Select artifacts that best demonstrate your accomplishments, but be concise and don’t include everything you’ve ever done.  Select materials that you are most proud of and that demonstrate achievement towards your goals. 

Step 3: Connect materials to achievements with summaries or reflection papers that highlight your learning.  For example: If you participate in a leadership workshop, connect the pamphlet with a written summary of what you learned or how you grew. 

Step 4: Sort your portfolio materials by learning outcomes into 8 areas of skill development.  The following skills are based on the top 10 qualities that employers seek and each one links to examples of artifacts to consider including in each skill category: 
Professional Growth and Career Planning  
Communication  
Creativity (Humanities, Arts, Culture)  
Critical Thinking and Research  
Leadership and Teamwork  
Social Responsibility (Volunteer/Community Service)  
Technical and Scientific  
Other  

Step 5: Assemble a "working portfolio" by purchasing a professional looking binder, divider tabs, clear sheet protectors, and creative paper and card stock for photos and captions.  Use high quality paper for layout pages and strive for consistency and a professionalism throughout. Remember: Your portfolio should not resemble a scrapbook project.   Some documents are “stand alone” artifacts, meaning they do not need any explanation to someone reviewing the item - such as a resume. For those that need an explanation, you will need to develop captions or reflective statements to communicate their relevancy. Brief captions should clearly state what you did or learned, highlighting results and accomplishments. Begin your captions with action verbs to avoid overusing the word “I”.   Here is an example of how you might organize your binder:
• Table of Contents 
• Career Goals and Philosophy Statement  
• Resume, Letters of Reference, Credentials  
• Skill Categories: (See Step 4) 

Step 6: Filter your comprehensive "working portfolio" into a targeted "presentation portfolio" when showcasing it to potential employers or graduate schools.  A "presentation portfolio" is more streamlined and tailored to the requirements of your career or educational interest.  For example: A presentation portfolio for a scholarship application might include items related to leadership, service learning or academic achievements.  In this instance you would only include artifacts that are necessary for that objective. 

Step 7: Interview effectively by using your portfolio to enhance your answers during the interview. This way, you are not just telling the employer that you are qualified for the job; you are showing proof!  Construct 10-15 specific examples that target the employer’s needs for the position.  Use the STAR Approach – Highlight accomplishments that illustrate your expertise, strengths, and contributions, which are most relevant to your objective.  Refer to Accomplishment Guide 
You and your competition may have similar work and/or educational backgrounds. Emphasizing your unique successes and strengths will allow your resume to stand out above the rest. 
Show a connection to the job requirements and the employer's needs:  I understand that this job requires someone who has good communication skills, can manage others, work in teams, coordinate events, and and increase company revenue.  I believe my education and experience have prepared me well, as I have developed these skills in my courses, jobs, and volunteer experiences. (Hint: open your portfolio and pull out the appropriate example to show the interviewer). 

Sample Artifacts for Portfolio Sections:  
Professional Growth and Career Planning
Outstanding work in your major
Internship experience
Professional memberships
Job shadowing/Informational interviews
 
Job descriptions/performance appraisals/work projects 
Professor evaluations 
College transcript 
Academic or professional awards 

Communication 
Speeches/Oral Presentations 
Papers/written work 
Debates 
Articles written/published 
Business letters/correspondence 
Marketing materials 
Sales/customer service experience 

Creativity 
Creative Writing Samples 
Art Work – drawing, painting, images 
Photography 
Theatre experience 
Personal experience in another culture 
Study of another culture 
Foreign Languages 
Innovative, imaginative or creative ideas 
Designing materials or projects 

Critical Thinking and Research 
Numeric work from coursework or professional experience 
Research papers/projects 
Case studies 
Care plans 
Critical analysis papers 
Critiques of research articles 

Leadership and Teamwork 
Clubs/Campus activities 
Athletics 
Academic group projects 
Leadership roles 
Community projects 
Volunteer activities 
Work or internship roles 
Active committee member or officer 

Social Responsibility 
Community outreach programs 
Fundraising events 
Community service events 
Multi-cultural awareness projects 
Campus ministry work 
Community building 
Care giving 
Service Learning 

Technical and Scientific  
Power Point presentations 
Excel spreadsheets 
Access databases 
Publisher (brochures, flyers) 
Computer hardware/software experience 
Web page design/programming 
Internet research 
Laboratory work 
Scientific reports 
Clinical skills 

Other 
Extensive/Unique Travel 
Special Hobby 
Participation in a unique group 
Organizational memberships 
Licenses/Certifications 
Study Abroad 
Life Management Skills - time management, record keeping, managing, budgets or finances, etc. 

Resume, Letters, Credentials 
Resume  
Letters of recommendation  
List of references  
Dean’s List letter  
Nomination letters  
Performance evaluation  
Letter of acceptance into graduate school  
Letter commending your skills  

Career Goals and Philosophy Statement 
Introduce self 
Characteristics that make you a good employee 
Your guiding values 
Why choice of academic major and Rivier University? 
How knowledge and experiences gained will help with future goals. 
Practical experiences you bring to the employer 
Relevant achievements 
What are your professional/career goals? 

  

  

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