Package a Presentation for CD

Take your PPT presentation on the road ... to a conference, meeting, etc. Even if a presentation is saved to a laptop, consider preparing a CD in case there is a problem connecting the laptop to the in-house cable. Most conference sites provide a computer on which to run your program.

When you prepare a PPT presentation in 2007 format there might be a problem running the show on equipment that is running an older version of PPT.

To overcome this problem use the Package a Presentation for CD feature in PowerPoint 2007. This feature will automatically download the PowerPoint 2007 Viewer and all associated files (audio clips: videos, music, excel files, etc.).  The viewer 2007 will run on Vista or Windows XP with Service Pack 2 or later.

Open the presentation you want to package.
Click Office Button / select Publish from the left hand side of the screen / click Package for CD

The following dialog box will open

Type in a name for the presentation
Add files: music, video, etc.
Select Options ....

Select how presentation will play in the viewer ... click down arrow to select an option

Make sure there is a check mark in the following boxes
Linked files
Embedded TrueType fonts to guarantee the display of the fonts you used in the presentation.
Inspect presentation for inappropriate or private information / Ok

Click Copy to Folder
A pop-up screen indicates where to save the package

After you have copied the files to a folder, the files will display

Click the PPTVIEW.EXE icon to start the presentation in full screen view.

Or

Click Copy to CD ; click Yes if this message appears



Make sure you have a CD disk in the drive

After you have written files to CD, check it out to make sure the presentation displays with all associated files.

Click the icon with the PPT .... the presentation starts immediately
Click the PPTVIEW.EXE icon and the program opens

Depending on how you copied the presentation to CD, the following screen might display:

Click Run PPTVIEW.EXE icon

Created:  July 05, 2012

Sr. Arlene Callahan
Training Manager
Rivier University
Nashua, NH 03060

E-mail: acallahan@rivier.edu