Update Fields and Linked Data Before Printing Documents

Before you print documents, the update fields and linked data should update automatically. To make sure you have the latest data customize the printing options:

Open Word program
Click Office Button (Word 2007)
or
Click File Button (Word 2010)
Click Options button
Click Display section

Go to Printing options
Check the Update fields and Update linked date check boxes
OK to save changes

Word will automatically check to make sure both fields are updated before the printing begins.

If you have inserted an Excel data file within your Word document check the Excel settings