Word 2007 / 2010
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Insert Citation / Add New Placeholder

If you did not have the chance to create a bibliographic source, you may want to create a placeholder citation on the fly, and add the bibliographic data at a later date.

Any changes that you make to a source are automatically reflected in the bibliography, if you have already created one. A question mark appears next to placeholder sources in Source Manager

Place the cursor where you want to include the citation

Go to References tab / Citations & Bibliography group

Click Insert Citation / Add New Placeholder

The following window displays

Type in the name of the author as a tag name for the source / OK

(Crestford) will appear in the document

Click over the entry  and you find a bluish blue field
Click the blue arrow to select an option

Do not edit the citation if you have not completed the bibliographic entry. Add the pages after you have completed the bibliographic entry and the page information will be correctly formatted.

If you have the bibliographic entry completed, select Edit Citation and the following screen displays

Add the page number(s); you might have to suppress the year depending on which style you select / OK

The Citation is now listed in your paper.

When you are ready to fill in the bibliographic data
Click over the entry  and you find a bluish blue field
Click the blue arrow to select an option

Edit source and select the type of bibliographic entry and fill in the information.

The next time you want to include a citation to Crestford's work, just click

As you add sources to the Bibliography the list will grow.

Revised :  July 05, 2012

Sr. Arlene Callahan
Training Manager
Rivier University
420 Main Street
Nashua, NH 03060-5086
Phone : 603.897.8660
E-mail : acallahan@rivier.edu