Word 2010
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Format Painter

MS Word has a wonderful feature known as the Format Painter icon. This shortcut can copy formatting in a Word document, a cell in Excel or Access, and automatically apply the same formatting to other text, cells, etc.

The formatting includes:

paragraph attributes (alignment, indentation, no. of lines, etc)
character attributes (fonts, bold face, colored text, italics, etc.)

Where do I find the Format Painter?

Go to Home tab / Clipboard group
Click Format Painter

Click the Paint Brush

How do I use the Format Painter?

Select the text or graphic that has the formatting you want.

Single click the Format Painter button if you want to apply to a single heading
Double click the Format Painter button if you want to apply to multiple headings

The mouse pointer will change to a brush icon.

Move the pointer to the next paragraph heading and paint over the heading. The formatting will be automatically applied.

How do I deactivate the format painter?

Click the Format Painter icon to deactivate or Click ESC

Alternative Method

If you have a very large document, there is an alternative method.

Open the document.
Edit the heading as needed
Highlight the text
Go to Editing Group / Select
From the drop-down list Click Select Text with Similar Formatting

All the headings will be changed at once.
Use this feature with care.

July 05, 2012

Sr. Arlene Callahan
Training Manager
Rivier University
Nashua, NH 03060
Office 897-8660
E-mail: acallahan@rivier.edu