This position has been filled, thank you for your interest in Rivier University!

Payroll Specialist-HR Coordinator
Finance & Administration/Office of Human Resources


DUTIES/RESPONSIBILITIES:

 

  • Compile, input and review payroll data with a high degree of accuracy for over 300 employees for Bi-Weekly payroll processing using GP Dynamics
  • Calculate wages, overtime, and deductions to ensure compliance with federal and state laws
  • Research and resolve payroll-related problems and issues 
  • Compile, verify and clarify all information needed for payroll processing for each pay period including pay rate changes, deduction changes, new hires, terminations, overtime pay calculations, etc.  
  • First line of contact for TimeMatrix the University’s electronic time clock  
  • Verify insurance and other benefit deductions are calculated in accordance with university guidelines  
  • Assist in maintaining the employee database and changes to direct deposit and W4’s 
  • Organize and maintain various files and records related to payroll accounting functions, such as timesheets, personnel action forms, contracts, deduction authorizations, etc. 
  • Maintain HRIS, running quality assurance audits and making corrections as needed 
  • Conduct new hire orientation and onboarding. Stay current with orientation and onboarding trends; updating programs and program documents as needed 
  • Provide payroll information to insurance and government auditors 
  • Create journal entries to record all payroll data in to the General Ledger 
  • Answer employee queries regarding pay, direct deposit, PTO, deductions, and other payroll items  
  • Creates payroll reports outlining employee benefits, accrued vacation, and other employee information 
  •  Prepares annual workers’ compensation audit and other payroll-related analyses as-needed including Quarterly Returns, W-2 & W-3 Filings  
  • Compile payroll-related data for a variety of regular and special reports and to fill faculty and staff requests for banks, credit agencies, schools, and other organizations which require employment and income verifications  

 

Provide support in all other HR initiatives as needed, including benefits and hiring



QUALIFICATIONS:

 

  •  Three plus years related in-house payroll experience required, and 1-2 years benefit administration experience. Bachelor’s Degree in Business, or a combination of solid experience and education.  
  • High level of skill in handling sensitive and confidential situations/information with the demonstrated ability to maintain strict confidentiality.  
  • Knowledge of all pertinent federal and state regulations, filings and compliance requirements both adopted and pending affecting employee benefit programs, including FLSA, ERISA, COBRA, FMLA, ADA, Workers Compensation, Medicare, and Social Security and DOL requirements and other related compliance matters. 
  • Excellent multi-tasking, organizational, interpersonal, follow-up, and communication skills, as well as strong attention to detail required.   
  • Computer proficiency with the ability to utilize databases, MS Word and Excel at an Expert level required; Great Plains and Power Point preferred. 

 


APPLICATION INSTRUCTIONS:

Review of applications will continue until the position is filled. Interested individuals are invited to apply. And, while we appreciate every applicant’s interest, only those under consideration will be contacted. Applicants are asked to submit a cover letter, curriculum vitae or resume, the names of three (3) professional references, and starting pay expectations to jobs@rivier.edu or Office of Human Resources, Rivier University, 420 South Main Street, Nashua NH 03060. Rivier University is an Equal Opportunity Employer.

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