PAYROLL/ACCOUNTS PAYABLE ASSISTANT
BUSINESS OFFICE
(40 hours per week, from mid-August through mid-June, with the possibility of becoming a 12 month position)

OBJECTIVE:  Provide back up to Payroll Manager and Accounts Payable Specialist. Support business office functions and assist in special projects.

DUTIES AND RESPONSIBILITIES: 

Payroll function

  • Compile, verify, clarify and compute complex payroll having numerous pay codes and deductions.
  • Review, code, and input timesheet data with a high degree of accuracy into internal payroll module.
  • Modify and enter pay for rate changes, deduction changes, new hires, and terminations.
  • Calculate wages, overtime, and deductions to ensure accuracy of system generated payroll for compliance with internal policies and procedures, federal and state laws.
  • Assist in maintaining the employee database.
  • Research and resolve payroll-related problems and issues as assigned.
  • Help maintain a high rate of employee satisfaction through professional quality service.
  • Maintain a current status in processing payroll for adjuncts, faculty, staff and work study students; Serve as backup to Payroll manager
  • Related duties as assigned

Accounts payable function

  • Process incoming invoices for payment & route for final approval.
  • Enter data on approved invoices into Great Plains A/P system
  • Maintain University purchase requisition system; pay invoices from A/P system; disburse checks
  • Investigate and resolve various problems related to billings, referring unusual problems to supervisor.
  • Help maintain a high rate of employee, vendor and student satisfaction through professional quality service.
  • Serve as backup to AP Specialist.
  • Related duties as assigned

QUALIFICATIONS:

  • Minimum bachelor’s degree in accounting with three to five years of hands on payroll experience in complex internal payroll systems preferably using Great Plains software.
  • Requires excellent attendance, a high degree of accuracy with attention to detail, the ability to meet deadlines, and good problem solving skills.
  • Ability to analyze payroll processing to verify accuracy and completeness of software calculations and reports.
  • Ability to maintain sensitive and confidential information.
  • Ability to work independently  and coordinate tasks between several departments
  • Current on IRS, state, and federal regulations as they relate to payroll.
  • The ability and willingness to support the mission of the University, in all daily activities.

APPLICATION INSTRUCTIONS:

Review of applications will begin immediately and continue until the position is filled. Submit a cover letter stating pay expectations, resume and the names and contact information for 3 professional references to: Human Resources, RIVIER UNIVERSITY, 420 South Main Street, Nashua, NH 03060,  or email to jobs@rivier.edu. No agencies please. EOE

 

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